> ## Documentation Index
> Fetch the complete documentation index at: https://docs.seamind.xyz/llms.txt
> Use this file to discover all available pages before exploring further.

# Documents & certificates

> Upload your identity documents and professional certificates, and keep them current

Your identity documents and professional certificates are the credentials your office verifies. This page covers how to add them, keep them current, and what happens when one expires.

## Identity documents

Identity documents prove who you are. Seamind supports the documents seafarers carry:

* **Passport**
* **Visa**
* **Seaman's book**
* **National ID**

### Adding a document

<Steps>
  <Step title="Open the Documents section">
    Go to **Profile** and open **Documents**.
  </Step>

  <Step title="Add the document">
    Choose **Add document**, pick the type, and fill in the details — document number, issuing country, and issue and expiry dates.
  </Step>

  <Step title="Upload a scan">
    Attach a clear scan or photo. A legible upload helps your office verify it without sending it back.
  </Step>

  <Step title="Save">
    The document is saved and marked for office review.
  </Step>
</Steps>

## Professional certificates

Certificates record your maritime qualifications — for example **STCW**, **GMDSS**, **medical fitness**, and **flag** certificates. Add each one with its details and expiry date, and upload the certificate itself.

The steps are the same as for identity documents: open **Certificates**, choose **Add certificate**, fill in the details, attach the file, and save.

## Expiry tracking

Every document and certificate carries an expiry date, and Seamind highlights ones that are expired or expiring soon — so you can renew before it lapses and before it affects an assignment.

<Tip>
  Renew early. An expired certificate can hold up a sign-on, and your office sees the same expiry warnings you do.
</Tip>

## Verification and re-review

After you upload a document or certificate, your office reviews it and marks it **Approved** or sends it back with a reason. Each credential shows its own status badge:

* **Approved** ✓ — your office has confirmed it
* **In review** ⧖ — submitted, waiting on your office
* **Action needed** ✕ — sent back; the reason tells you what to fix

<Note>
  If you edit an already-approved document — for instance, you replace the scan or change the number — it automatically goes back to **In review** so your office can confirm the change. Editing only a minor note won't reset it. See [Verification status](/crew/verification-status).
</Note>