Seamind’s products sit on top of one shared data model. Understand these concepts once and they carry across the whole platform.
Products and pillars
Seamind OS is organized into products grouped by intelligence pillar. Each organization has access to the products in its plan. Some data is shared across every product — organizations, ships, and people — while other data is product-specific, like courses (Learn) or certificates (Crew).
See the product suite for what each product does and its current status.
Shared resources
These exist at the platform level and are available to every product.
Organization
Your organization is the top-level container for everything in Seamind — ships, people, training, and records. It’s created when your company onboards, and all access is scoped to it.
Ships
Ships represent the vessels in your fleet. Each ship carries identifying details:
- A name (e.g. “MV Pacific Voyager”)
- An IMO number — the unique 7-digit identifier assigned by the International Maritime Organization
- Optional registry details — MMSI, call sign, flag, and port of registry
Ships are used across products — in Learn for training assignments, and in Crew for assignment history.
People and roles
The people in your organization are not created manually in Seamind — they sync automatically from your identity provider (Okta, Microsoft Entra ID, Google Workspace) through SSO and directory sync.
Each person has a role, set in your identity provider, that determines what they can do:
| Role | Who they are | What they can do |
|---|
| Admin | Org owners / IT | Everything, including SSO, directory sync, and user roles |
| Office Admin | Senior office staff | Manage crew, assignments, programs, and verification |
| Office Employee | Office staff | Read fleet-wide data, create assignments, review crew |
| Crew Member | Seafarers | Complete their own training, manage their own profile |
“Crew” means two related things in Seamind: the people in your organization (above), and the Crew product — the digital records those people own. The rest of this page covers the data each product adds on top of these shared resources.
Learn: training
These concepts power Seamind Learn.
Organization
├── Ships ────────────── your fleet
├── People ───────────── synced from SSO
├── Courses ──────────── individual training modules
├── Programs ─────────── named groups of courses
└── Assignments ──────── person + ship + role + dates
└── Registrations ── one person's progress on one course
Assignments
An assignment places a crew member on a specific ship. It captures:
| Field | What it means |
|---|
| Crew member | Who is assigned |
| Ship | Which vessel |
| Role on ship | Their seafarer rank (Captain, First Officer, Chief Engineer, …) |
| Sign on date | When they board |
| Sign off date | When they leave |
| Due date | Deadline for completing assigned training |
Courses
A course is a single training module: a set of slides (the learning content) plus a quiz to assess understanding. Courses are the building blocks of all training. They can be assigned individually or grouped into programs.
Programs
A program is a named collection of courses that forms a curriculum — for example “Maritime Safety Fundamentals” or “New Joiner Training”. Assigning a program adds all of its courses at once.
Deleting a program does not delete the courses inside it, and courses already assigned through a program stay assigned.
Registrations
A registration is one person’s progress on one course, created automatically when a course is assigned. It tracks status (Not Started, In Progress, Completed, Failed), score, attempts, time spent, and completion date. Each row on the admin Progress page is a registration.
Crew: professional records
These concepts power Seamind Crew — the digital record each seafarer owns.
| Concept | What it is |
|---|
| Crew profile | Personal details, contact info, and next-of-kin for a seafarer |
| Identity documents | Passport, visa, seaman’s book, national ID — uploaded and tracked with expiry |
| Certificates | Professional credentials (STCW, GMDSS, medical, flag, …) with expiry dates |
| Experience | Past employment history — ships, ranks, and dates |
| Verification | The office’s confirmation that an uploaded document or certificate is genuine |
