Identity documents
Identity documents prove who you are. Seamind supports the documents seafarers carry:- Passport
- Visa
- Seaman’s book
- National ID
Adding a document
Add the document
Choose Add document, pick the type, and fill in the details — document number, issuing country, and issue and expiry dates.
Upload a scan
Attach a clear scan or photo. A legible upload helps your office verify it without sending it back.
Professional certificates
Certificates record your maritime qualifications — for example STCW, GMDSS, medical fitness, and flag certificates. Add each one with its details and expiry date, and upload the certificate itself. The steps are the same as for identity documents: open Certificates, choose Add certificate, fill in the details, attach the file, and save.Expiry tracking
Every document and certificate carries an expiry date, and Seamind highlights ones that are expired or expiring soon — so you can renew before it lapses and before it affects an assignment.Verification and re-review
After you upload a document or certificate, your office reviews it and marks it Approved or sends it back with a reason. Each credential shows its own status badge:- Approved ✓ — your office has confirmed it
- In review ⧖ — submitted, waiting on your office
- Action needed ✕ — sent back; the reason tells you what to fix
If you edit an already-approved document — for instance, you replace the scan or change the number — it automatically goes back to In review so your office can confirm the change. Editing only a minor note won’t reset it. See Verification status.