Assignments

Assignments are the central concept in SeaMind. An assignment connects a crew member to a ship with a role and date range. Once an assignment exists, you can attach training courses to it. Path: Admin sidebar > Assignments An assignment connects a crew member to a ship with a role and date range. See Key Concepts for details.

​

Creating an assignment

​

Understanding the fields

​

Roles

SeaMind supports 12 maritime roles:

​

Dates

• Sign on date — the date the crew member joins the ship
• Sign off date — the date the crew member leaves the ship
• Program due date — the deadline for all training assigned through this assignment. This is the date that appears when tracking overdue training.

​

Status

Assignments show as Active or Completed based on whether the sign off date has passed.

​

The assignments table

​

Row actions

Each assignment row has three actions:

• View Courses (book icon) — opens a side panel to manage which courses are assigned
• Edit (pencil icon) — update the role, dates, or due date
• Delete (trash icon) — remove the assignment after confirmation

​

Managing courses on a single assignment

1. Click the View Courses button on an assignment row.
2. A side panel opens showing the courses currently assigned to this crew member on this ship.
3. Click Add Courses to pick from available courses.
4. Each course has a due date picker — set a per-course deadline, or leave it empty to fall back to the assignment’s sign-off date.
5. To remove a course, click the trash icon next to it.
6. Click Save to apply changes, or close the panel to discard.

This is how individual training gets assigned — one crew member at a time. For assigning training in bulk, see the Manage Courses panel below.

​

Filtering and searching

Filters:

• Status — show Active or Completed assignments
• Ship — filter by one or more ships (searchable dropdown)

Search: Type in the search bar to find assignments by crew name, ship, or role.

​

Bulk actions

Select multiple assignments using the checkboxes, then choose from three bulk actions in the bar that appears:

​

Bulk Update details

The Bulk Update panel lets you selectively change fields:

1. Check the box next to each field you want to update.
2. Set the new value (or check “Clear this date” to remove a date).
3. Click Update.

Only checked fields are modified. Everything else stays unchanged.

​

Manage Courses panel

The Manage Courses panel is a single place to handle all course operations across your selected assignments.

​

Adding courses

• Click Add Courses to pick individual courses from a searchable list.
• Click Add from Program to add all courses from one or more training programs. Courses added from a program keep their curriculum association (shown as “via Program Name”).
• Newly added courses appear in the list with a green NEW badge.
• Courses already assigned are automatically excluded from the picker — no duplicates.

​

Setting due dates per course

Each course in the list has its own date picker, so you can set different deadlines for different courses.

• Set a date: Pick a date in the field next to the course. It will apply to that course across all selected assignments when you save.
• Clear a date: Click Reset next to an existing date to remove the deadline.
• “Varies across assignments”: If the same course has different due dates across the selected assignments, the date field appears empty with an amber hint. Setting a date will unify it across all assignments.

​

Removing courses

Click the trash icon on any course to remove it. On save, it’s removed from all selected assignments. Assignments that don’t have the course are silently skipped.

​

Saving

Click Save Changes to apply everything at once. A toast notification summarizes what happened — for example: “Assigned 3 course(s), Removed 1 course(s), Updated 2 due date(s) across 5 assignment(s).” If you close the panel with unsaved changes, a confirmation dialog asks whether you want to discard.

​

Deleting assignments

1. Click Delete on the row, or select multiple and use the bulk Delete action.
2. Confirm the deletion.

Deleting an assignment does not delete the crew member or the ship — it removes the connection between them.

​

Exporting

Click Export CSV to download. Columns: Crew Member, Email, Ship, Role, Sign On, Sign Off, Status.

​

Common mistakes